Step 1: schedule an expense claims reimbursement from Spendesk

This feature is only available for Standard plans. Contact your Customer Success manager to give it a try.

As a Controller or Account owner, go to Expense claims > Schedule reimbursements and select the employees you want to reimburse. Then:

Choose an execution date

  • - Pay today: by default, the selected expense claims have an execution date on the current date. As soon as the Account owner confirms, it's executed the next morning by our banking partner.
    👉 When will the beneficiary receive the transfer?

  • - Pay later: you can schedule a transfer for a later date by selecting a custom execution date in the future. Once confirmed by the Account owner, the transfer is executed on the selected date.

Choose to reimburse from Spendesk or your bank account

  • - From Spendesk: by default, the selected expense claims are reimbursed from Spendesk, using the funds available in your wallet.

  • - From your bank: you can still reimburse your employees by making a wire transfer from your bank account.

👉 You are based in Germany or Spain and have a Euro Wallet? Add your employees' bank details and download an XML SEPA file to reimburse them even faster. 

When you choose to reimburse "From Spendesk", the Account owner is notified by email and has to confirm the refund from Expense claims > Confirm.
👉 Who can confirm a transfer from Spendesk.

As long as the execution date is not reached, you can still cancel the wire transfer from Expense claims > History.

Not enough funds on your Wallet?
The transfer is very likely to fail. Add funds to your Wallet before scheduling your reimbursements.

 

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