Using Spendesk for Travel Bookings

Here are some useful tips to better manage all your travel bookings with Spendesk:

Do I need to present the card used to make the payment? 

If you've:

  • - paid for a hotel room
  • - or bought a train or plane ticket

Then, yes, you may need to present the card used to make the payment.

Single-Use Cards:

If you use a single-use payment card:

  • - choose an 'e-ticket' or forward your ticket by email,
  • - contact your booking agency/airline company/hotel ahead of time and confirm that you won't need to present your card on your travel day.
Plastic Cards:

If you chose to use your Spendesk plastic card, just present it when you're asked to.

Do I need the card to be valid at the time of service?

Some suppliers require your card to still be valid after your trip so they can charge for extras (if there are any). If attempt to make the booking with a single-us card more than 30 days in advance, your payment may be declined.

Use a recurring payments card instead:

Instead, we recommend that you create a recurring payments card. For more information about this, please read the dedicated article.

How to deal with suppliers charging cards multiple times? 

Some suppliers may charge your card(s) multiple times until the purchase is completed (e.g. first, at the time of the booking, and then once again after the booking has been made etc.). This may happen for specific suppliers such as Apple, marketplaces such as Amazon, or any other comparison shopping websites using multiplesubcontractors. In this specific case, we also recommend making the payment with a recurring card, rather than a single-use.

For these suppliers, we also recommend that you create a recurring payments card.

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