Setting up a Spending Policy

A spending policy lets you control how much a member can spend in one transaction and in one month without any approval. Only account administrators (Account Owner or Administrator) can set it up.

🚨 The spending policy applies to requests for new virtual cards (available in the Requests tab) or to top-up requests for plastic cards (on top of or instead of your monthly budget).

There are two ways of setting up policies in Spendesk:

For each member:

  • - Under ["Settings" > "Members"], select a member.
  • - Click on [Edit Profile > Policy Section]
  • - Choose the right policy in the dropdown list.
  • - If none of the existing policies fits, choose "Custom" and manually enter the desired amount per transaction and desired amount per month.

🤓 If you'd like to give more flexibility to your teammates, you can set a higher amount per transaction/month. However, if you'd like to have more control over their spending, then set their policy to 0€ per transaction/month. Then, any request will have to be approved beforehand.

At the company level, for multiple individuals at a time

  • - Head over to ["Settings" > "Members" > "Policies"]
  • - Then, choose the name of your policy and edit the amount per transaction and per month.
  • - In addition, you can directly add members that you already know should follow this spending policy.
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