A spending policy lets you check how much you can spend in one transaction and in one month without approval. Only account administrators (Account Owner or Administrator) can set it up.
🚨 The spending policy does apply to new virtual cards' requests (Requests tab) or when topping up your plastic card (in addition or instead of your monthly budget).
There are two ways of setting-up policies in Spendesk:
- Per members: by clicking on "Settings" > "Members" > select a member from the recap tab > Edit Profile > Policy Section.
🤓 If you'd like to give more flexibility to your teammates, indicate an important amount per transaction/month. However, if you'd like to have more control over their spending, then set at 0€ per transaction/month their policy, which means that all their requests will have to be approved beforehand.
- At the company level, per group of individuals: by clicking on "Settings" > "Members" > "Policies". Easily choose the name of your policy and edit amount per transaction and per month. In addition, you can directly add members that you already know should follow this spending policy.