Easily set-up your expense accounts (nature), VAT accounts and related accounting codes in Spendesk, export them in a file that you'll be able to integrate into your bookkeeping software!
1. Set up the accounting codes of your basic accounts
Go to your Settings (Settings > Accounting) and start by adding the accounting code corresponding to:
- Your Spendesk "bank" account
- Your bank account from which you make transfers from
- Your VAT accounts
2. Assign expense accounts to accounting codes
You can choose amongst two types of expense accounts that you'll be able to match with your accounting codes.
You have the choice between:
- pre-default expense account names, based on Mastercard merchant's classification, created to be automatically allocated to related payments' accounting codes
- and/or add your own expense account names by clicking on "New custom nature" and match them with corresponding accounting codes
☝️ Activate / de-activate expense accounts by clicking on on/off.
Delete your own expense account by clicking on the 🗑 symbol.
3. Check and edit the nature of your payments
Expense accounts will be allocated to payments that have been made. They can only be changed by "Controller" and "Account Owner" in the "Payments" tab.
Expense accounts (natures) can be allocated:
- automatically if you turned on and filled out pre-default expense accounts that you can edit in the "Payments" tab if needed
- manually for other expense accounts on each payment
🤓 If the Payment inbox feature is activated on your account, use it to edit then validate payments' information and related expense accounts. If you click on "all" use the bulk edit option to edit payments' information (see below by using the filter option).
Otherwise, you can filter payments by nature to easily check nature allocation and filter by supplier to make a bulk edit of the nature (see picture below).
Click on the image to zoom.
4. Export payments in purchase journal 🎉
Export account statements in a .csv or .pdf format either: